Position Title: Administrative Assistant

Department: Program Development Department

Reports To: Program Development Supervisor

POSITION SUMMARY

We are seeking a dedicated individual to join our Program Development Department as an Administrative Assistant professional. This role is pivotal in providing comprehensive support to the department, ensuring the smooth operation of daily activities. This position requires a detail-oriented, organized, and proactive individual capable of multitasking and adapting to the dynamic needs of the department. Individuals who are highly proficient in the use of Microsoft Office products to organize and implement their daily work activities are highly desired. Prior administrative assistance experience is advantageous.

SALARY RANGE

$26 - $29.5 per hour DOE

We offer a competitive benefits package:

• Medical Insurance
• Dental Insurance
• Vision Care Plan
• Life Insurance
• Paid Holidays (12)
• Paid Vacation Time
• Sick Time
• 401(k) Retirement Plan
• Competitive wages
• Stability and career advancement
• Continuing Education Opportunities

HOURS

8 per Day / 5 Days per Week

CATEGORIES OF DUTIES

1. Collaborating with administrative staff to maintain consistent departmental support and coverage.
2. Coordinating and scheduling meetings and sending timely reminders to stakeholders.
3. Maintaining meticulous records and minutes for departmental meetings, and ensuring documentation is up-to-date and accessible on SharePoint sites.
4. Systematic filing and organization of contracts, correspondence, and departmental communications.
5. Overseeing the logging, scanning, and routing of departmental mail as directed.
6. Reviewing, processing, and maintaining current files of all departmental staffing, schedules, and status changes to ensure compliance with organizational requirements.
7. Managing a repository of operational tasks with necessary follow-ups, including bi-monthly payroll processing, department materials, and equipment requests.
8. Overseeing logistics for monthly supply management requests and coordinating the distribution of supplies.
9. Performing additional administrative duties as assigned by the Department Director or senior management.

EDUCATION

High school diploma required. Two (2) year college degree, preferred. Extensive secretarial skills and knowledge of computer systems preferred.